Posts Tagged ‘backplanning’

  So did you dream yesterday? Want to hear from you, so let me know in the comments. I chose today’s picture for a reason. In the midst of cluttered minds and prickly daily events, every now and then we get a bloom of an idea and begin to run with it. Organization can seem overwhelming at times – we can even become obsessed with getting organized – kind of like falling into a cactus bush and then having to pull out all of the thorns – you just can’t stop till it’s completely done. (Ask me how I know this….).

Here’s my dreaming from yesterday – goals for the New Year of 2014, with no monetary limits in my dreaming.

trips to Kauaii, San Diego, Northwest, Yosemite; marbling ebook published; seasons patterns completed; chakra commission completed; at least three more commissions obtained; licensing work through The Artrepreneur; better blogging this year (at least 100 posts); complete saving most of the money needed for our move east in 18 months; better correspondent with friends; complete at least three Coursera classes; finish all the Craftsy classes I have downloaded; weight loss yet again (maybe 25 pounds for the year); learn about my new part-time job; at least two silk classes with the textile artist in Jerome; get good at my dyeing fabrics; work on rayon scarves with dyeing/marbling; monthly lunches with my second mom; Friday dinners with my sister/friend; attend Road 2 California (missed it last year); finish novel DC12 and start next volume, and hopefully get the first one published; celebrate 38 years of marriage with my honey.

Now I will keep adding to this list for the next month or so, so I can let a lot of these ideas just simmer in my brain. Simmering is good; put something away and let it ferment – it leads to all kinds of interesting other paths.

Now for the next step: THE CONCEPT OF BACKPLANNING

You did your dreaming….within all those dreams are goals for this coming year. Now comes the time to put planning to work. I’ve used this system for decades – literally. I’m sure someone came up with the idea before, but to my knowledge no one else calls it “backplanning.” Because…..you plan backwards. It seems counterintuitive to how we usually plan, but this method pretty much guarantees you will finish on time, without that last-minute unpleasantness crammed in to a few days. In fact….you could be early.

What I also like about this system is that by the time you are done, you have a plan in front of you that looks extremely practical, manageable, and something that doesn’t scare you before you even start.

One thing to keep in mind – your goals can be any length, from a week to a year.  I’ve used this method to plan getting ready for a trip in two weeks to presenting a middle school musical in 9 weeks, to my yearly goals. For the school musicals, I started with a 9-week calendar that was determined by opening night. Then I started backing up important dates, until I had actually scheduled auditions.

What I want you to do next is skim through this calendar, top to bottom, and bottom to top. There’s room built in for snow days and other things that might come up, plus keeping in mind the attention span of middle schoolers. And, I feel it’s do-able for me, the director.

Friday, May 2 – afternoon and evening shows, strike set, cast party

Thursday, May 1 – afternoon opening, evening show

Wednesday, April 30 – dress rehearsal

Tuesday, April 29 – tech rehearsal everything

Monday, April 28 – tech rehearsal, lights and set changes

Friday, April 25 – run through all acts, costumes and props

Thursday, April 24 – run through all acts, props

Wednesday, April 23, run through all acts

Tuesday, April 22 – Act 3

Monday, April 21 – Act 2

Friday, April 18 – Act 1

Thursday, April 17 – all musical numbers from all acts, concentrated

Wednesday, April 16 – Act 3

Tuesday, April 15 – Act 2

Monday, April 14 – Act 1

Friday, April 11 – Act 3

Thursday, April 10 – Acts 2 and 3

Wednesday, April 9 – Acts 1 and 2

Tuesday, April 8 – Act 3 finish blocking

Monday, April 7 – Act 3 blocking

Friday, April 6 – Act 3 blocking

Thursday, April 5 – Act 2

Wednesday, April 6 – Act 2 blocking

Tuesday, April 5 – Act 2 blocking

Monday, April 4 – Act 2 blocking

Friday, April 1 – Act 2 blocking

Thursday, March 31 – Act 2 blocking

Wednesday, March 30 – Act 1

Tuesday, March 29 – Act 1 blocking

Monday, March 28 – Act 1 blocking

Friday, March 25 – Act 1 blocking

Thursday, March 24 – Act 1 blocking

Wednesday, March 23 – Act 1 blocking

Tuesday, March 22 – Act 3 blocking musical numbers everyone

Monday, March 21 – Act 3 blocking musical numbers everyone

Friday, March 18 – Act 2 blocking musical numbers everyone

Thursday, March 18 – Act 2 blocking musical numbers everyone

Wednesday, March 17 – Act 1 blocking musical numbers everyone

Tuesday, March 16 – Act 1 blocking musical numbers everyone

Monday, March 15 – Act 3 music main roles

Friday, March 12  – Act 3 music main roles

Thursday, March 11 – Act 2 music main roles

Wednesday, March 10 – Act 2 music main roles

Tuesday, March 9 – Act 1 music main roles

Monday, March 8 – Act 1 music main roles

Friday, March 5 – read-through

Thursday, March 4 – read-through

Wednesday, March 3 – cast announced

Tuesday, March 2 – auditions singing

Monday, March 1 – auditions acting

Mid-February – order scripts, pay royalties

Yes, there’s more behind the scenes going on before we even begin, but those pieces don’t involve a cast of 80 children. I need a schedule I can work with, students can take home for parents, and teachers will know when classes are disrupted.

* * * * * * * * * *

Here I just want to introduce this idea of backplanning. I’m going to take one of my goals – the marbling e-book – and do the backplanning right here (it will motivate me, as well as make it seem like we can do this……) Note that I start with the day I want to actually publish, and then I work from there.

June 1: submit final copy for publishing

Last week in May: complete review, checking spelling, layouts, sizes of pictures, videos

3rd week in May: make any final changes to layout of the book

2nd week in May: resources section completed

1st week in May: any appendices added

Last week in April: stories from other marblers chapter completed

3rd week in April: write chapter 11, pics and video on the weekend, marbling

2nd week in April:write chapter 10, pics and video on the weekend, marbling

1st week in April: write chapter 9, pics and video on the weekend, marbling

Last week in March: write chapter 8, pics and video on the weekend, marbling

3rd week in March: write chapter 7, pics and video on the weekend, marbling

2nd week in March: edit second three chapters

1st week in March: write chapter 6, pics and video on the weekend, marbling; send requests to other marblers for stories/techniques to include in the book

Last week in February: write chapter 5, pics and video on the weekend, marbling

3rd week in February: write chapter 4, pics and video on the weekend, marbling

2nd week in February: (silk classes in Jerome); review/edit first three chapters

1st week in February: write chapter 3, pics and video on the weekend, marbling

Last week in January: write chapter 2, pics and video on the weekend, marbling

3rd week in January: write chapter 1 and introduction, pics and videos on the weekend, marbling

2nd week in January: hubby starts photographs; videos on the weekend, marbling

1st week in January: (right now) – plan photographs and video needed for each of the 11 chapters; determine publishing platform (I’ve already eliminated one because I don’t want to spend the time coding each page)

* * * * * * * * *

So – now I’ve done that,and I am basically at today. I’m not comfortable with the schedule, since I am starting a new part-time job. I don’t know which weeks I will be working full time, so I know now that more time needs to be built in to this backplanning. I am going to delay publishing until the end of June, and that gives me four weeks as a cushion for the writing, especially within the first month as I am learning the publishing program.

Now – REMEMBER – this isn’t set in stone! You’re in charge – if you need to adapt, feel free. I will  keep you posted as to how each month works in this schedule.

Your task – take one item from your list of dreams, and try this. If you want to travel, start with when you want to go and work backwards – scheduling the trip, packing, saving the money – you get the idea.

Please leave comments for us on your thoughts, if you have done something like this, other variations you use. Let’s build from each other!

Next in my series of organizing for the New Year. This pic is of my wonderful students (who now are grown and many have children of their own….) for the musical “Peter Pan,” which I use here as an example of the concept.

Get Organized!

Part 3: The Concept of Backplanning

You did your dreaming….within all those dreams are some goals for this coming year. Now comes the time to put planning to work. I’ve used this system for decades – literally. I’m sure someone came up with the idea before, but to my knowledge no one else calls it “backplanning.” Because…..you plan backwards. It seems counter-intuitive to how we usually plan, but this method pretty much guarantees you will finish on time, without that last-minute unpleasantness crammed in to a few days. In fact….you could be early.

What I also like about this system is that by the time you are done, you have a plan in front of you that looks extremely practical, manageable, and something that doesn’t scare you before you even start.

One thing to keep in mind – your goals can be any length, from a week to a year.  I’ve used this method to plan getting ready for a trip in two weeks to presenting a middle school musical in 9 weeks, to my yearly goals. For the school musicals, I started with a 9-week calendar that was determined by opening night. Then I started backing up important dates, until I had actually scheduled auditions.

What I want you to do next is skim through this calendar, top to bottom, and bottom to top. There’s room built in for snow days and other things that might come up, plus keeping in mind the attention span of middle schoolers. And, I feel it’s do-able for me, the director.

• Friday, May 2 – afternoon and evening shows, strike set, cast party
• Thursday, May 1 – afternoon opening, evening show
• Wednesday, April 30 – dress rehearsal
• Tuesday, April 29 – tech rehearsal everything
• Monday, April 28 – tech rehearsal, lights and set changes
• Friday, April 25 – run through all acts, costumes and props
• Thursday, April 24 – run through all acts, props
• Wednesday, April 23, run through all acts
• Tuesday, April 22 – Act 3
• Monday, April 21 – Act 2
• Friday, April 18 – Act 1
• Thursday, April 17 – all musical numbers from all acts, concentrated
• Wednesday, April 16 – Act 3
• Tuesday, April 15 – Act 2
• Monday, April 14 – Act 1
• Friday, April 11 – Act 3
• Thursday, April 10 – Acts 2 and 3
• Wednesday, April 9 – Acts 1 and 2
• Tuesday, April 8 – Act 3 finish blocking
• Monday, April 7 – Act 3 blocking
• Friday, April 6 – Act 3 blocking
• Thursday, April 5 – Act 2
• Wednesday, April 6 – Act 2 blocking
• Tuesday, April 5 – Act 2 blocking
• Monday, April 4 – Act 2 blocking
• Friday, April 1 – Act 2 blocking
• Thursday, March 31 – Act 2 blocking
• Wednesday, March 30 – Act 1
• Tuesday, March 29 – Act 1 blocking
• Monday, March 28 – Act 1 blocking
• Friday, March 25 – Act 1 blocking
• Thursday, March 24 – Act 1 blocking
• Wednesday, March 23 – Act 1 blocking
• Tuesday, March 22 – Act 3 blocking musical numbers everyone
• Monday, March 21 – Act 3 blocking musical numbers everyone
• Friday, March 18 – Act 2 blocking musical numbers everyone
• Thursday, March 18 – Act 2 blocking musical numbers everyone
• Wednesday, March 17 – Act 1 blocking musical numbers everyone
• Tuesday, March 16 – Act 1 blocking musical numbers everyone
• Monday, March 15 – Act 3 music main roles
• Friday, March 12  – Act 3 music main roles
• Thursday, March 11 – Act 2 music main roles
• Wednesday, March 10 – Act 2 music main roles
• Tuesday, March 9 – Act 1 music main roles
• Monday, March 8 – Act 1 music main roles
• Friday, March 5 – read-through
• Thursday, March 4 – read-through
• Wednesday, March 3 – cast announced
• Tuesday, March 2 – auditions singing
• Monday, March 1 – auditions acting

Yes, there’s more behind the scenes going on before we even begin, but those pieces don’t involve a cast of 80 children. I need a schedule I can work with, students can take home for parents, and teachers will know when classes are disrupted.

Next: Using Backplanning for your Goals